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What is web conferencing?

In a nutshell, web conferencing allows you to communicate visually with people in different locations via the internet. It enables the host to share their screen with those participating in the web conference, who will all be sitting at their own computers. This means you can:

  • show presentations, such as slide shows
  • share documents and videos
  • conduct polls and surveys in real-time
  • send and receive files to people in remote locations
When combined with a teleconferencing service, it makes for an efficient and cost-effective method of hosting a meeting.

What is web conferencing used for?

Web conferencing is a fantastic tool for real-time training sessions, presentations, meetings (both small and large) and a range of other events. They can be excellent for regular sales meetings where you need to discuss figures via shared spreadsheets. Another great use is for new product or policy releases where management might want to show diagrams, illustrations, photos or documents. Web conferencing has also proven to be an excellent tool for project collaboration where there might be multiple parties working in different locations on the one project - sharing documentation or diagrams in real time can facilitate fast decision-making and reduce the chance of errors.

As you can also record your web conference, you can review the contents of the meeting at a later date and distribute it to those who were unable to participate.

Is it easy to use?

A study conducted by Wainhouse Research shows that 33% more businesses would be using web conferencing to host meetings if it were "easier to use". At Eureka Conferencing, we have made it our mission to ensure our services are as user-friendly as possible.

Once web conferencing is activated on your account and you have downloaded the tool, there is nothing more to it than scheduling a meeting and entering your codes! The presentation tools are very simple to use. If you do have any trouble, we have an operator who can help. In fact, we have a 24/7 helpdesk that can be on standby during your web conference to make sure everything runs smoothly.

You don’t have to worry about booking a time or an operator to conduct your web conference. You simply conduct the web conference when it suits you, which means you will not be charged if you need to cancel your meeting.

What are the benefits of web conferencing?

There are many benefits associated with web conferencing:

Cost-effectiveness

For one, it is probably the most cost-effective method of hosting a meeting, especially if you need to communicate with a large group of people who are located in different parts of New Zealand or the world.

If you were to host a face-to-face meeting with business associates elsewhere in New Zealand or in other countries, you would need to arrange travel, accommodation, meals and a venue. This could cost thousands of dollars - money that could be put to better use in other areas of your business.

Replace this with a web conference and you cut out all of these expenses. All you and your participants need are your computers and a phone - simple!

Better meeting attendance 

It can often be much easier to get business associates to attend a web conference than a face-to-face meeting. The modern business world is fast-paced, and it can sometimes be difficult to find a day, time and place for a meeting that suits everyone.

Because web conferencing removes the need for time-consuming travel, participants will more likely be able to fit your meeting into their busy schedules.

Environmentally friendly

Web conferencing is an eco-friendly alternative to face-to-face meetings. You’ll reduce the size of your carbon footprint by keeping travel to a minimum and also cut down the amount of paper and ink you use - there's no need to print reams of meeting agendas when you can quickly and easily share documents on your screen!

How much does web conferencing cost?

You only pay for what you use with Eureka. For as little as 13 cents per minute per person, you can make use of our web conferencing service.

 

Check out our great low prices.

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